Never lose a job or pay late fees because a license or certification expired.
ReadyProof scans your documents, extracts every deadline, and reminds you before anything lapses. Then it gives you a shareable proof page your broker can check in seconds.
The cost of a lapsed certificate
One expired doc can stall a project, trigger a fine, or cost you a client. It happens to experienced contractors every day.
Jobs on hold
GCs won't let you on site without a current COI. One expired cert and the whole crew sits.
Fines and penalties
Regulatory fines for expired DOT, EPA, or state licenses can run thousands of dollars per day.
Lost bids
Clients skip vendors who can't prove compliance on demand. A slow response loses the contract.
Upload anything
PDF, photo, scan — it doesn't matter. Insurance cert, DOT letter, state license, permit. If it has text, we can read it.
AI extracts every deadline
Our AI reads the doc and pulls out every expiration date, renewal window, and filing deadline. No manual data entry.
Never miss a renewal
Email and SMS reminders at 30, 14, 7, 3, and 1 day before each deadline. One dashboard, every obligation.
Send a live compliance page, not a folder of PDFs
Share a single link with your GC, broker, or client. They see your current compliance status in real time. No login required.
- You control exactly what they see
- Revoke access anytime with one click
- Always up to date — no resending files
- Works on any device
Built for your industry
Every trade has its own stack of certs, licenses, and insurance requirements. ReadyProof knows what to look for.
Trucking and Transportation
- DOT compliance
- CDL renewals
- IFTA filings
- Vehicle insurance
HVAC and Electrical
- Contractor licenses
- EPA 608 certs
- Liability insurance
- State renewals
Fire Protection
- State fire marshal licenses
- NICET certs
- Liability coverage
- Bonds
Environmental Services
- Hazmat certifications
- EPA permits
- State environmental licenses
- Insurance riders
Landscaping and Tree Care
- Pesticide applicator licenses
- Vehicle insurance
- Arborist certs
- State renewals
General Contracting
- COIs
- Workers' comp
- Business licenses
- Permits
Personal
- Car insurance renewal
- Driver's license renewal
- Passport
- Vehicle registration
- Health insurance
Something else?
Tell us what you do and we'll show you what to track.
Everything you need to stay compliant
AI deadline extraction
Upload a doc and the AI finds every expiration date, renewal window, and filing deadline automatically.
Smart reminders
Email and SMS alerts at 30, 14, 7, 3, and 1 day before each deadline. Never get caught off guard.
Shareable proof pages
One live link per company. Your broker sees current status with no account required.
Review queue
Anything below 95% confidence goes to a queue for you to confirm before it goes live.
Document history
Every upload and every version is stored. Pull up any past cert in seconds.
Multi-user ready
One account per company today. Team access with role permissions coming soon.
Simple, honest pricing
14-day free trial on all plans. No credit card required to start.
Starter
For solo operators and small crews
- Up to 15 active deadlines
- Email reminders
- 1 shareable proof link
- AI document extraction
- Document history
Professional
For growing operations with more docs
- Up to 30 active deadlines
- Email and SMS reminders
- Unlimited proof links
- AI document extraction
- Priority support
- Review queue
Fleet
For large fleets and multi-site operations
- Unlimited deadlines
- Team access with roles
- API access
- Dedicated support
- Custom integrations
- SLA guarantee
Frequently asked questions
What kinds of documents can I upload?
PDFs, photos, and any file with readable text. Insurance certs, DOT letters, state licenses, permits, contracts — if it has a date on it, we can track it.
How accurate is the AI extraction?
Very accurate. But anything below 95% confidence goes to a review queue for you to confirm before it counts.
Who can see my proof page?
Anyone with the link. But you control access and can revoke it anytime. Nothing is shared without your action.
Do I need to be tech-savvy to use ReadyProof?
Not at all. Upload a file, we do the rest. If something needs your attention, we'll tell you exactly what to do.
What happens when my trial ends?
You keep all your data. Reminders pause until you subscribe. No data is deleted.
Is my data secure?
Yes. Documents are encrypted at rest and in transit. We never share your files with third parties.
Stop scrambling. Start proving.
Join contractors who've stopped losing jobs over paperwork.
Start your free trialNo credit card required. 14-day free trial.